Accommodation provider confirmation; submission
When you move into a new apartment, you need a confirmation from your landlord that you have moved in. You must present this to the registration office each time you register.
Since 01.11.2015, the housing provider is obliged to cooperate in the registration of an apartment. Section 19 of the Federal Registration Act stipulates that the housing provider or a person appointed by the housing provider must issue a confirmation of move-in to the person required to register for submission to the registration office:
The housing provider is the person who makes the dwelling (a dwelling within the meaning of the Federal Registration Act is any enclosed space used for living or sleeping) available. Housing providers are primarily landlords or their agents, e.g. housing administrators. Housing providers may also be primary tenants who sublet living space."
The housing provider confirmation must contain the following information:
- The name and address of the housing provider and, if the housing provider is not the owner, the name of the owner as well
- the date of the actual move-in
- the address of the dwelling
- the names of all persons subject to registration who are moving in
The mere submission of the lease agreement does not meet the requirements determined by law, as it usually does not contain all the required information.
The confirmation of the landlord can also be made electronically to the registration office.
In this case, you will receive from your landlord a so-called assignment feature, which was previously communicated to him by the registration office. If the landlord or a person authorized by him refuses to issue the confirmation or if it is not possible for you to receive the confirmation (in time) for other reasons, you must inform the registration office immediately.
You will receive the housing provider confirmation from your landlord.
Landlords also have the option of submitting the confirmation electronically to the registration office if the municipality/city administration has opened a corresponding access. In this case, you will receive a so-called assignment feature from your landlord, which will be communicated to him by the registration office.
When you register at the registration office, you present the landlord's confirmation or provide the assignment feature.
If the housing provider does not issue the confirmation, does not issue it correctly or does not issue it in time, he commits an administrative offense that can be punished with a fine of up to EUR 1,000.
The housing provider is obliged to issue the confirmation no later than two weeks after moving in.
If the housing provider refuses to issue the confirmation or if it is not possible for you to receive the confirmation for other reasons, you must inform the registration office immediately.
Wohnungsgeberbestätigung zur Vorlage bei der Meldebehörde (Dateiformat: pdf)
This form has to be signed and sent to the responsible authority. You can sign the form manually and send it by email/fax or sign the form electronically with your qualified electronic signature an send it by (secure) email. If the responsible authority has set up a De-Mail account, you can also send the form by De-Mail using an sender-confirmed message.
Responsible for editing: Bayerisches Staatsministerium des Innern, für Sport und Integration
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