Benefits under the hardship scheme are paid in respect of the respective calendar year from January 1 to December 31. Advances are not paid.
The written application must be received by the responsible government by May 31 of the calendar year following the accounting year.
As a rule, the school boards receive a corresponding pre-filled application for each eligible school in advance by mail.
In addition to carrier administration costs, the School Board may also claim any remaining amount from the remuneration for the necessary personnel expenses. For this purpose, the School Board must compare the corresponding payment cases of the State Office of Finance (with personnel numbers) with the corresponding payroll. The appropriate supporting documentation shall be kept available for review. Any surplus from compensation for personnel expenses is to be credited. Not to be taken into account are school expenses according to Art. 34a Para. 1 Sentence 1 No. 2 in connection with Art. 34 Sentence 1 BaySchFG. Art 34 sentence 1 BaySchFG.
Actual and necessary expenses according to Art. 34a Para. 2 BaySchFG can be claimed up to a maximum of 40 EUR per month per pupil with special educational needs or in the sense of § 2 KraSO. These total costs may not take into account the proportionate costs for pupils without special educational needs and for the preschool area.
A transitional regulation applies to accounting from January 1, 2018 to December 31, 2028. This is intended to facilitate the transition to the new funding for schools that charged school fees up to the relevant cut-off date and to enable the adjustment of the cost structure to the new funding.
Students without special needs are not covered by the hardship provision. The hardship provision does not apply to preschool. Only school costs may be applied under the hardship provision. Under certain circumstances, the responsible body must allocate the costs between the different facilities (e.g. pre-school facility and school) appropriately (e.g. on the basis of the funding decision in the case of personnel cost reimbursement cases, area key, number of pupils, etc.).
Processing, including payment of the corresponding benefits, usually takes place during the year in which the application was submitted.