Event space; notice of temporary use
You must notify an event with more than 200 attendees that is to be held only temporarily in a space that is not licensed as a meeting space.
The Ordinance on Places of Assembly provides for the possibility of temporarily using rooms that are not actually intended and approved for this purpose for holding events.
If events are to be held in front of more than 200 visitors in rooms that have not been approved as a place of assembly and that do not comply with the provisions of the Ordinance on Places of Assembly, the lower building supervisory authority must be notified.
Notification is not required if the rooms have already been approved as a place of assembly and the approval includes the type of event.
The temporary use of rooms for an event with more than 200 visitors must be notified if
- the rooms do not comply with the regulations of the Ordinance on Places of Assembly and
- a permit under building law as a place of assembly, which includes the type of event intended, is not available.
The notification with any necessary documents must be submitted to the responsible lower building supervisory authority.
As part of the notification procedure, the building supervisory authority checks whether the event can be held as planned. It confirms receipt of the notification to the operator or organizer and informs him whether it intends to take measures for safety.
If it is foreseeable that a room that was not originally planned and approved as a meeting room will now be used for holding events not only temporarily but on a regular recurring basis (usually from the sixth time per year per venue), this requires building law approval of a corresponding change of use.
There is no general, Bavaria-wide deadline for this type of notification. However, this should be coordinated in good time beforehand with the lower building supervisory authority responsible on site.
Responsible for editing: Bayerisches Staatsministerium für Wohnen, Bau und Verkehr
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