Short-time allowance; application

If there is a temporary, unavoidable loss of work in your company, short-time allowance can be paid in full or in part for your employees. The loss of earnings is partially compensated by short-time allowance and is intended to avoid layoffs.

Description

Prerequisites

Short-time allowance can be applied for in the event of temporary and unavoidable loss of working hours

  • for economic reasons or
  • as a result of an unavoidable event (for example, temporary closure of a company by the authorities).

Minimum requirements:

  • An employee is only entitled to short-time allowance if at least one-third of the workforce is affected by a loss of pay of more than 10 percent of gross pay in each case. For more details, visit the website of the Federal Employment Agency.

Company requirements:

  • Your company or company department employs at least one employee.
  • Short-time allowance can also be granted for only one operating department

Personal requirements:

  • Employees subject to social security contributions who have not been laid off and with whom no termination agreement has been concluded either

Further prerequisite:

  • Notification of work stoppage to the Federal Employment Agency, enclosing a statement from the works representation.

Procedure

You can apply for short-time allowance in writing or online. However, you can also use KEA (accept short-time allowance documents electronically) if necessary.

The procedure is two-stage: first you indicate the loss of work, then you submit the application.

If you want to apply for the short-time allowance in writing:

  • You give your employees notice of the short-time work. Often, a works agreement is concluded with the works council for this purpose. If there is no works council, you must obtain the consent of all employees who will be affected by the short-time work.
  • You report the short-time work in writing to the responsible office of the Employment Agency (notification of loss of working hours).
  • The Employment Agency examines the notification and decides whether short-time allowance can be granted.
  • You calculate the wage and salary payments and the short-time allowance on a monthly basis.
  • You pay the wages and salaries for hours worked and the short-time allowance for hours lost to your employees and pay the social security contributions.
  • You apply monthly in arrears for reimbursement of the short-time allowance from the relevant office of the Employment Agency (application for short-time allowance and payroll list).
  • The Employment Agency checks the application and the settlement list, and approved short-time allowance is transferred.
  • After the short-time work has been completed, the Employment Agency checks the submitted settlements and, if necessary, corrects the approved short-time work allowance.

If you want to apply for short-time allowance online:

  • You submit the notification of work loss, the application for short-time allowance and, if necessary, other documents via the "eServices" online portal of the Federal Employment Agency.
  • The remaining procedural steps correspond to the written procedure.

If you want to use KEA (accept short-time allowance documents electronically) for the application for short-time allowance and the associated payroll list:

  • You will need certified payroll software that supports transmission using KEA.
  • In this case, you can transmit your application for short-time allowance and the associated payroll list fully digitized and securely from your payroll software to the Employment Agency.
  • It is not possible to transmit the notification of loss of working hours via KEA.

Deadlines

The appeal must be submitted to the employment agency that issued the decision within one month of receiving the decision.

Processing time

The notification/request is usually processed within 15 working days. (0 to 15 working days)

Required documents

  • Required Documents

    Notification of work stoppage (form)

    • Attachment, if applicable, company agreement with works council on short-time work
    • Attachment, if applicable, statement by works council
    • Enclosure, if applicable, copy of parts of collective agreement relevant to short-time work

    Application for short-time allowance (form)

    • Settlement list for short-time allowance - attachment to application for benefits (form)

Forms

  • Form, Bavaria-wide: Antrag auf Kurzarbeitergeld
    Please note

    This form has to be signed and sent to the responsible authority. You can sign the form manually and send it by email/fax or sign the form electronically with your qualified electronic signature an send it by (secure) email. If the responsible authority has set up a De-Mail account, you can also send the form by De-Mail using an sender-confirmed message.

  • Form, Bavaria-wide: Abrechnungsliste für Kurzarbeitergeld Anlage zum Leistungsantrag
    Please note

    This form has to be signed and sent to the responsible authority. You can sign the form manually and send it by email/fax or sign the form electronically with your qualified electronic signature an send it by (secure) email. If the responsible authority has set up a De-Mail account, you can also send the form by De-Mail using an sender-confirmed message.

Online procedures

Fees

  • Fee: none

Remedy

  • Objection
  • Action before the social court

Status:07.08.2023

Responsible for editing:Bundesministerium für Arbeit und Soziales

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  • Online transactions, Bavaria-wide
  • Online transactions, locally limited
  • Form, Bavaria-wide
  • Form, locally limited
  • Prefillable Form, Bavaria-wide
  • Legal bases, Bavaria-wide
  • Legal bases, locally limited
  • Fees, Bavaria-wide
  • Fees, locally limited
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