Visa warning file; request for information about own organization

If you would like to know what information the Visa Warning File has on file about your organization, you can request information.



There are no legal requirements for the application.


You can apply online, in person, or by mail.
Online application:

  • Log in to the federal portal using your online ID card function.
  • Fill out the online application and submit the data.
  • You will then receive the requested information in writing by mail (in the future, also in the Federal user account mailbox).

Personal application:

  • Download and complete the application form from the Federal Administration Office website.
  • Make an appointment at your local Federal Administrative Office (BVA) location.
    • Use the telephone hotline or the e-mail address of the Visa Warning File (BVA, Unit S I 4).
    • An overview of the locations can be found on the BVA website.
  • You will then receive the requested information in writing by mail.

Application by mail:

  • Download the application form from the Federal Administrative Office (BVA) website.
  • Send the completed application form along with the required documents to the address of the Federal Office of Administration listed on the application form.
  • You will then receive the requested information in writing by post

Special notes

If the proof of identity is not provided, a notice will be issued with a refusal to provide the information.


You do not have to meet any deadlines.

Processing time

If there is nothing to prevent you from providing the information: As a rule, you will receive a reply within 4 weeks of receipt of the mail.

Required documents

  • Required document/s

    For online applications:
    Proof of identity:

    • Online ID function (with self-selected, six-digit PIN)
      • of the identity card
      • the electronic residence permit
      • the electronic residence card
      • the electronic permanent residence card or
      • the eID card

    For personal applications:
    Proof of identity:

    • Identity card, passport

    If applying by post:
    Proof of identity:

    • in Germany:
      • by official certification of the signature on the application
        • As a rule, the local town hall or citizens' office can certify the signature. Please enquire about local responsibilities and fees.
    • abroad:
      • by notarization of the signature on the application by the diplomatic mission abroad or
      • by certification of the signature on the application by an authority in the country of origin that is authorized to certify it or
      • by a separate letter from a notary certifying the signature with a German translation by a sworn translator.
    • In the case of information to a representative (authorized person):
      • Power of attorney with notarization of the signature

    Certification is not necessary if the authorized person is a lawyer admitted to practice before a German court.


  • Form, Bavaria-wide: Antrag auf Erteilung einer VWD-Auskunft zu einer Organisation
    Please note

    This form has to be signed and sent to the responsible authority. You can sign the form manually and send it by email/fax or sign the form electronically with your qualified electronic signature an send it by (secure) email. If the responsible authority has set up a De-Mail account, you can also send the form by De-Mail using an sender-confirmed message.

Online procedures


  • There are no costs for you due to the application.


  • Appeal
  • Appeal
    Detailed information on how to file an appeal can be found in the notice of your application.
  • Administrative court action


Responsible for editing:Bundesministerium des Innern und für Heimat

Contains machine translated content. Show the original content

  • Online transactions, Bavaria-wide
  • Online transactions, locally limited
  • Form, Bavaria-wide
  • Form, locally limited
  • Prefillable Form, Bavaria-wide
  • Legal bases, Bavaria-wide
  • Legal bases, locally limited
  • Fees, Bavaria-wide
  • Fees, locally limited

Responsible for you

If you select a location under "Localization" the contact details of the responsible authority and, if applicable, locally valid information will be displayed.