If you are accommodated in a lodging establishment, i.e. an establishment used for the commercial or business accommodation of persons, you must sign a special registration form on the day of arrival. In the case of travel companies of more than ten persons, this obligation is incumbent only on the travel management; it must indicate the co-travelers in order of number, stating their nationality.
Alternatively, with the consent of the accommodated person, this obligation can also be fulfilled by collecting the required data electronically and the accommodated person confirming their accuracy and completeness on the day of arrival by providing a specific card-based payment transaction that allows authentication or by providing electronic proof of identity (identity card, eID card or electronic residence permit with eID function), or by reading the data from the identity card, eID card or electronic residence permit on site for the purpose of transferring form data without media disruption.
Regardless of the procedure, the following data is required:
- Date of arrival and expected departure,
- first names,
- date of birth,
- Number of passengers in the case of accompanying relatives/travel groups,
- Nationalities of the fellow travelers in the case of travel groups,
- serial number of the recognized and valid passport or passport replacement document in case of foreign persons.
If the electronic procedure is used by means of a specific payment transaction, the purpose-related allocation number of the means of payment used must also be stored.
Your accompanying relatives are to be indicated on the registration form only in terms of number.
As an accommodated foreigner, you must prove your identity to the management of the accommodation facility or their representatives by presenting a valid identity document (recognized and valid passport or passport substitute) at the time of registration.
The special registration form is not required for facilities with home accommodation that serve youth and adult education, training or further education, company or club homes if only company or club members and their family members are accommodated there, youth hostels and mountain huts, temporarily occupied facilities of public or publicly recognized youth work institutions and facilities of religious societies under public law.
If your stay in an accommodation facility exceeds six months, you are subject to the general obligation to register and must register with the registration office within two weeks. If you are not registered for a residence in Germany and your stay exceeds the duration of three months, you have to register at the registration office within two weeks as soon as your stay exceeds the duration of three months.
Anyone staying overnight in tents, mobile homes, caravans or watercraft on sites provided on a commercial or business basis is not subject to the general obligation to register as long as they are already registered in Germany. If you are not registered in Germany with another dwelling and your stay exceeds the duration of three months, you must register with the registration office within two weeks as soon as your stay exceeds the duration of three months.
The general obligation to register applies regardless of whether a special registration certificate was required or not.
Obligations for the management of lodging establishments:
The management of lodging establishments or their authorized representatives shall keep the special reporting forms available and shall work to ensure that the persons concerned comply with your obligation to sign the special reporting form. They may additionally provide technical devices for the electronic fulfillment of the obligation to register. Foreign guests must present a valid identity document. The information given in the registration form must be compared with that in the identity document. If there are any discrepancies, this must be noted on the registration form. If accommodated foreign guests do not present an identity document or do not present a valid identity document, this must be noted on the registration form.
Insofar as it is necessary for the collection of the tourist or health resort tax or the visitor's tax, the management of the accommodations or their representatives shall note on the registration form the day of the actual departure. This also applies to accompanying spouses and partners.
The completed registration form or the electronically collected data must be kept by the management of the accommodation facility or their representatives for one year from the day of arrival of the accommodated person, kept available for inspection by the registration authorities and other legally determined authorities and presented to them upon request, secured against unauthorized inspection and destroyed within three months after the expiration of the storage period.