Social security; registration of an employee

As an employer, you are required to register your employees with the social security system.

Description

Prerequisites

If you are hiring personnel for the first time, you will need a company number. You can obtain this from the Company Number Service (BNS) of the Federal Employment Agency.

Procedure

Depending on whether you perform payroll accounting in-house or have outsourced it, you can prepare the declaration yourself or have it prepared by your external service provider (tax consultant, payroll office, service accounting center).

  • If you use a system-checked payroll program, you can submit the declaration from this program with the declaration reason "10" (registration).
  • If you do not use a system-checked payroll program, you can submit the declaration using a system-checked completion aid such as "sv.net".
  • If you use "sv.net", proceed as follows:
    • Access the program.
    • Register as a new user. if you have not already done so.
    • Log in with your registration data and your company number.
    • Under "Forms" select the tile "SV-Meldung" and there the form "Anmeldung". Select the element "10 Start of employment".
    • Fill in the form. All fields are provided with help texts. A manual is also available.
    • Submit the application by pressing a button. Messages and feedback can be found in your sv.net mailbox.
    • Save all relevant documents electronically or print them out for safekeeping and include them with your charge documents.

Special notes

  • Minijobs in private households are reported differently. For this purpose, you must use the household check procedure at the Minijob-Zentrale.
  • If you do not register employees, or do not register them correctly or on time (this also applies to immediate registration), you are acting irregularly and must expect a fine of up to EUR 25,000.

Deadlines

  • Submit registration: with the next pay slip, no later than 6 weeks after the start of employment.
  • Submit immediate notification: at the latest when employment begins

Processing time

Acceptance and processing of the transmitted data: within approximately 15 minutes

Required documents

  • Required Documents

    none

Online procedures

Fees

  • none

Remedy

You can lodge an appeal against a penalty notice for a breach of the obligation to register within two weeks of service (Section 67 of the German Administrative Offences Act (Gesetz über Ordnungswidrigkeiten, OWiG)).

Status:11.10.2023

Responsible for editing:Bundesministerium für Arbeit und Soziales

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  • Online transactions, Bavaria-wide
  • Online transactions, locally limited
  • Form, Bavaria-wide
  • Form, locally limited
  • Prefillable Form, Bavaria-wide
  • Legal bases, Bavaria-wide
  • Legal bases, locally limited
  • Fees, Bavaria-wide
  • Fees, locally limited
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