Rental car permit; application

You need a rental car permit if you want to transport people commercially with rental cars. This does not mean the rental of vehicles to self-drivers.

Description

Transport with hired vehicles is the transport of persons with passenger vehicles which are hired for transport only as a whole and with which the entrepreneur carries out journeys, the purpose, destination and course of which are determined by the hirer and which are not transport with cabs and not bundled demand transport.

This does not mean the renting of vehicles to self-drivers.

You may only rent the vehicle as a whole. The hirer (passenger) determines the purpose, the destination and the course of the trips.

You can obtain the permit for a maximum of five years. After that, you can apply for renewal.

Rental cars differ from cabs in the following ways:

  • You may not keep rental cars available in public places/streets for passenger transportation. They must return to the company's place of business after each transport.
  • They have no duty to operate and transport.
  • The fare is freely agreed. However, they must determine it with a distance meter.
  • The color of the vehicles is not specified.
  • The number of permits is not limited.

Prerequisites

  • The entrepreneur or the persons appointed for the management must be reliable.
  • The entrepreneur or the persons appointed for the management must be professionally suitable.
  • The company must be secure and financially efficient.
  • The company's registered office or place of business must be in Germany (as defined by commercial law).

Procedure

You must apply for the rental car permit at the competent office. Depending on the offer of your competent body, you can download an application form on the Internet.

The competent body conducts a hearing procedure. As part of this, it requests opinions from other bodies, including the following

  • Municipalities,
  • trade supervisory authorities,
  • the Chamber of Industry and Commerce
  • the relevant trade unions and professional associations.

After the deadline for the comments has expired, it makes a final decision on the application and informs the applicant in writing of the result.

Deadlines

none

Processing time

Usually, the competent body will decide on your application within three months.

The period can be extended by a maximum of another three months. The prerequisite is that the competent office has announced this in good time (within the first three months) in a written interim decision.

Required documents

  • The following documents are required for the rental car permit:

    • Proof of personal reliability (not older than three months at the time of application), e.g.:
      • Extract from the Federal Central Register (certificate of good conduct)
      • Information from the central business register
      • Extract from the central traffic register
    • Extract from the commercial or cooperative register (certified copies)
    • Copy of the articles of association and the list of shareholders
    • for legal entities: Proof of power of representation
    • Proof of financial standing (not older than three months at the time of application):
      • Clearance certificates from the tax office
      • Certificate of no objection from the responsible municipality
      • Certificate of no objection from the social security:
        • from health insurance companies with which you insure or have insured employees and
        • for yourself, if you are or were voluntarily or privately insured.
      • Clearance certificate from the Employer's Liability Insurance Association for Transport and the Transport Industry (not older than three months at the time of application)
      • Equity certificate and - if required - supplementary certificate (not older than twelve months at the time of application).
        • The amount of equity depends on the number of vehicles you intend to use: For the first vehicle, you must provide evidence of equity capital in the amount of 2,250 euros, and for each additional vehicle, 1,250 euros.
    • Evidence of professional suitability:
      • Certificate of the specialist knowledge examination at the IHK or
      • Certificate of specialist knowledge from the IHK for at least three years of managerial activity in a rental car company or
      • Certificate of a recognised equivalent final examination (e.g. businessman's examination in rail and road transport with a focus on passenger transport)
    • if you appoint other persons to manage the company, you must provide the following documents for them:
      • Certificate of good conduct
      • Information from the central business register
      • Extract from the central traffic register
      • Proof of professional suitability
      • Proof of employment (employment contract)

    The competent authority may request further documents.

Fees

  • Frame fee for approval: 50,00 - 500,00 EUR

    For regular cases it is

    • for the first vehicle: 60 EUR
    • for each additional vehicle: 30 EUR

    These amounts are not binding for the licensing authority.

    In case of excessive administrative expenses, the licensing authority may deviate from them up to the maximum amount of the framework fee.

    You may incur additional costs for register information and the preparation of other supporting documents.

Remedy

Action before the competent administrative court

Status: 01.08.2022

Responsible for editing: Bayerisches Staatsministerium für Wohnen, Bau und Verkehr

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  • Online transactions, Bavaria-wide
  • Online transactions, locally limited
  • Prefillable Form, Bavaria-wide
  • Legal bases, Bavaria-wide
  • Legal bases, locally limited
  • Fees, Bavaria-wide
  • Fees, locally limited
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